Event Inquiry
Event FAQ
Can event organizers use the Riley name for an event?
Can event organizers use Riley’s logo on items for an event?
How do event organizers request promotional items for an event?
Can event organizers request a Riley representative at an event?
Can event organizers take a tour and host a check presentation at Riley Hospital?
Can event organizers request Riley Children’s Foundation’s tax ID and W-9?
What fundraising activities qualify as gaming?
How do event organizers obtain a gaming license?
Can event organizers serve alcohol at an event?
Where do event organizers send the donation after an event?
Will donors receive a tax receipt for their donation?
Does the Foundation accept the net proceeds or gross proceeds from an event?
Can event organizers direct the proceeds from an event to a specific area of the hospital?
Can event organizers host an event in honor/memory of someone?
How much money raised by Riley Children’s Foundation goes to support Riley?
Q: Can event organizers use the Riley name for an event?
A: Yes, promotional materials that use the Riley name must use the terms “...proceeds to benefit Riley Children’s Foundation” (or “Camp Riley” or “Riley Hospital for Children”).
Riley Children’s Foundation is the beneficiary, rather than sponsor, of all fundraising projects and events. Therefore, Riley’s name cannot be used as such: “Riley Run” or “Riley’s Lemonade Stand” as examples.
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Q: Can event organizers use Riley’s logo on items for an event?
A: Generally, logo approval will not be granted for events. Any fundraising project/event bearing Riley logos must be approved in advance by Riley Children’s Foundation. This requirement applies to broadcast promotions, all printed materials, Web content and any other promotional information related to your event. Images for specialty items such as t-shirts, caps, buttons, pins, coffee mugs, etc. also must be submitted for approval prior to production. However, event organizers may use the Riley name in the following context: “...proceeds to benefit Riley Children’s Foundation” (or “Camp Riley” or “Riley Hospital for Children”).
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Q: How do event organizers request promotional items for an event?
A: Please click here to request promotional items.
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Q: Can event organizers request a Riley representative at an event?
A: Due to the many requests the Foundation receives each month, we cannot guarantee a presence at most events. Events that will receive greater consideration are those that raise $5,000 and above. To submit a request for a Riley representative to attend your event, please email eventinquiry@rileykids.org. As an alternative, you may want to invite a Riley family from your community that could share their Riley experience.
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Q: Can event organizers take a tour and host a check presentation at Riley Hospital?
A: Yes, a Foundation representative is available to host tours and participate in a check presentation at Riley Hospital Monday through Friday between 8 a.m.-5 p.m. Requests should be made two weeks in advance by emailing eventinquiry@rileykids.org.
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Q: Can event organizers request Riley Children’s Foundation’s tax ID and W-9?
A: Requests for Riley’s tax ID and W-9 are not approved. We cannot allow the use of our tax ID number for third party events, as we are not administering and/or managing these events.
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Q: What fundraising activities qualify as gaming?
A: The Indiana Gaming Commission defines gaming activities as the following: bingo, charity game night, raffle, door prize, festival, the sale of pull tabs, punch boards and tip boards and any other gambling event specifically approved by the Indiana Gaming Commission. All gaming activities require a license to be obtained by the event organizer. Please visit the Indiana Gaming Commission for more information http://www.in.gov/igc/.
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Q: How do event organizers obtain a gaming license?
A: Any event that includes charity gaming activities must obtain the proper license from the Indiana Gaming Commission. Please visit the Indiana Gaming Commission for more information http://www.in.gov/igc/.
Riley Children’s Foundation does not have a charity gaming license and therefore cannot host or participate in an event that includes gaming. Riley cannot accept donations from charity gaming or raffle events that do not obtain proper licensing.
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Q: Can event organizers serve alcohol at an event?
A: If you wish to dispense alcohol at your event, you must hire a licensed alcoholic beverage bartender. All required permits must be obtained by the event organizer. More information can be found at http://www.in.gov/atc. If alcohol is present at an event, proof of age must be required and signs posted to that effect. Alternate means of transportation are also recommended to be available to attendees and/or participants.
Q: Where do event organizers send the donation after an event?
A: Please send gifts to:
Riley Children’s Foundation
Attention: Events
30 South Meridian Street, Suite 200
Indianapolis, IN 46204-3509
Please send your donation within 30 days of your event. Do not send cash in the mail. Checks should be made payable to Riley Children’s Foundation. You can find a printable giving form here. This giving form will help us ensure we recognize and direct the gift appropriately. Events should submit one check with net proceeds, not individual checks.
Credit cards are accepted through RileyKids.org or you can set up your own online giving page where you can invite friends and family to support your fundraising efforts at http://www.firstgiving.com/RileyKids.
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Q: Will donors receive a tax receipt for their donation?
A: Please provide appropriate accounting of the donations by using our printable giving form found here. Events should submit one check with net proceeds, not individual checks.
Donations of $11 or more written to the Riley Children’s Foundation that include the name and full address of the donor will receive a tax receipt. Donors cannot deduct as a charitable contribution amounts paid to buy a raffle or lottery tickets or to play bingo or other games of chance.
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Q: Does the Foundation accept the net proceeds or gross proceeds from an event?
A: All expenses are the responsibility of the project/event organizer and must be paid before proceeds are given to Riley Children’s Foundation. Riley Children’s Foundation will only accept the net proceeds of the event or project.
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Q: Can event organizers direct the proceeds from an event to a specific area of the hospital?
A: If you would like to designate your donation to a specific area of the hospital, please indicate that on the giving form accompanying your donation. We’re happy to direct your funds to your particular interests. The designation of the event proceeds must be communicated to participants/donors. If you do not indicate a specific area of the hospital where you’d like to direct your funds, all donations will be directed to the general benefit of Riley Children’s Foundation. This allows Riley Children’s Foundation to direct your gift to where it is needed most.
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Q: Can event organizers host an event in honor/memory of someone?
A: Yes. Please include full address of individual or family (in honor/memory of) whom we should notify of your contribution. All memorial and honorary gifts are acknowledged if we have appropriate contact information. The amount of the gift will remain confidential. Notecards are also available for those planning a wedding and wishing to make a donation to Riley in lieu of gifts of favors. For more information, or to request note cards, email eventinquiry@rileykids.org.
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Q: How much money raised by Riley Children’s Foundation goes to support Riley?
A: 85 cents of every dollar raised will go directly to Riley Children’s Foundation and will support the greatest need or the designation of your choice.
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If you have any additional questions, please email eventinquiry@rileykids.org or call 317-634-4474.
